interim HR Technology & Improvement Specialist

We are looking for a hands-on professional to improve operational processes through data analysis, automation and the effective use of technology. Working closely with HR, Payroll, IT and other business stakeholders, you will identify opportunities to simplify processes, reduce manual work and improve data quality and operational controls.

The role combines business analysis, process optimisation, data transformation and automation. You will develop practical solutions using existing productivity tools and help shape a roadmap for broader technology improvements where required.

A key area of focus is improving the reliability and efficiency of payroll-related processes, including data validation, reconciliation and exception reporting. You will also identify opportunities to use AI and automation to support more efficient ways of working.

The position requires someone who can translate operational needs into practical solutions, work analytically with data and guide improvements from initial assessment through testing, implementation and adoption.

Key responsibilities

• Process Analysis & Improvement
• Analyse existing operational processes and identify opportunities for simplification, standardisation and automation.
• Translate business needs into clear requirements and prioritise improvement opportunities based on business value, feasibility and risk.
• Identify opportunities to improve data flows and connections between systems and process steps.
• Contribute to a roadmap for technology-enabled process improvements, including priorities, expected benefits, dependencies and ownership.
• Automation & Data Management
• Develop practical solutions using available productivity and automation tools, including Excel, Power Query, Power BI, Power Automate and AI-supported applications.
• Structure, transform, validate and reconcile data from different sources to improve consistency, accuracy and reliability.
• Identify opportunities to reduce repetitive manual activities and improve operational efficiency.
• Work with IT and relevant specialists to assess and progress improvements requiring broader system changes or technical integrations.
• Payroll Controls & Data Quality
• Analyse existing payroll review processes and identify opportunities to improve efficiency and control effectiveness.
• Develop automated validation checks and exception reports to identify discrepancies between source data and processed results.
• Support a more risk-based, exception-driven review process with clear responsibilities, thresholds and follow-up.
• Ensure that calculations, control logic, results and supporting evidence are transparent, repeatable and auditable.
• Testing, Implementation & Adoption
• Define acceptance criteria and coordinate testing with relevant business specialists.
• Involve end users in the development and validation of solutions to ensure they meet operational requirements.
• Document processes, controls, responsibilities and support arrangements.
• Support implementation, knowledge transfer, training and continuous improvement.

We are looking for an analytical and pragmatic professional who understands business processes and can translate improvement opportunities into working solutions.
Required experience and skills

• Experience in business analysis, process improvement, operations, data analysis, technology-enabled automation or a related field.
• Strong analytical skills and the ability to identify improvement opportunities and translate them into clear requirements and actionable solutions.
• Practical experience with Excel, Power Query, Microsoft 365 and/or comparable data and productivity tools.
• Experience using automation or AI tools to simplify processes and reduce manual work.
• A good understanding of data quality, validation, reconciliation and operational controls.
• The ability to work within established IT governance, change, testing and support processes.
• An understanding of data protection, access controls, auditability and clear ownership of operational processes.
• Strong communication and stakeholder management skills, with the ability to explain solutions to both technical and non-technical colleagues.
• A structured, hands-on approach and a focus on delivering measurable improvements.
• Preferred experience
• Experience in HR Operations, payroll or related administrative processes.
• Familiarity with HR information systems and payroll applications.
• Experience automating controls or validation processes involving sensitive operational or financial data.
• Familiarity with Power Automate, Power BI, JIRA or other tools within a modern productivity environment.

• Start; asap
• Hours; 32-40 per week
• Duration; min. 6 months
• Hourly rate; EUR 100, exc. VAT.